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Office Manager (temporarily)

  • Contract: definite period
  • 3 to 4 years of experience

About this job

As Office Management Professional at Flow Pilots you take care of numerous administrative and logistical support tasks for the management (CEO, COO and HR) and our employees. In addition, you assist the CEO/COO in the follow-up of invoices, debtors and budget preparation. You ensure that every pilot can focus on his / her job and feels optimally supported. This way we stay on track and we can realize our further growth.

What will you do?

Management & Office Support

  • Managing of the continuously changing agenda of our CEO and supporting in handling the demanding context of this job
  • Handling the general, HR administration and time performance administration
  • Being the practical support in the organization of events, training, travel booking, ... 
  • Welcoming our visitors friendly and professionally : customers or candidates
  • Managing our office surroundings and logistics  in order to keep it clean, safe and a  preferred place to work 

Financial Administrative Support

  • Proactive follow up incoming and outgoing invoices (together with the external bookkeeper)
  • Follow up payments and take actions where necessary
  • Supporting the COO in monthly reporting, pulling away as much work as you can

Project Management Support

  • Follow-up of time registration off the projects in assistance to the project managers and COO
  • Follow-up of order forms and monthly invoicing

Who you are

  • You have a minimum a bachelor's degree in office management, management secretariat/languages ​​or similar and has gained relevant experience 
  • You combine good organizations skills with a flexible mindset and a warm approach 
  • You are of course reliable, honest and discrete
  • You work independently and also like to be the supportive part of a team 
  • You combine an analytical mind, with open communication and  a hands-on approach
  • You have a good knowledge of Dutch and English and maybe also French
  • You know well your way within MS Office and have a strong affinity to work digitally
  • You are stress-resistant and able to set its own priorities and time management
  •  You have knowledge of invoicing, basic knowledge of accounting of HR administration  is an advantage
  • You are living in region Antwerp is an advantage as well

What we offer

  • A temp contract for 2 months - no fixed end date currently
  • A competitive salary package and benefits
  • An office in a prime location in the center of Antwerp, easily accessible by car, bicycle or public transport
  • A pleasant and dynamic working environment, where both place and time of work can be flexibly planned 
  • A talented and fast-growing team in an open, dynamic and highly innovative sector 

Interested?

 

Team work

In our team, everyone contributes to an open and informal atmosphere. We share responsibilities and grow our competences, while not afraid of making errors.
This results in a highly professional, yet joyful atmosphere where we support each other in creating state-of-the-art software as a solid base for our digital solutions. Working hard in creating the best results goes hand in hand with lots of informal moments...

We treat our team for their efforts with a weekly lunch, Friday pie, plenty of fun activities and -not to forget- monthly team drinks.

Fascinated by the possibilities of new technology, Michiel fell in love with the creation process that goes hand in hand with developing for innovative media. After several years working abroad he returned to Belgium, reinforcing the Flow Pilots team. Next to developing, Michiel busies himself with squash, reading and good food.

Meet Michiel

Marcellino van Hecke

Frontend Developer

Always interested in the latest technologies and advancements concerning ICT. Marcellino is a no-nonsense and straight to the point guy. He loves to take on a challenge on the job and in the gym

Meet Marcellino

Anique Brandsma

HR Manager

A fascination for the wonderful mind of human beings led Anique to the field of Human Resources. She loves to work at young, growing Technical Development Companies, where she brings a warm and authentic HR guidance for team and management. Having the luck of doing a job where she can ask 'How colleagues are really doing', she supports them in their personal growth and she strengthens the organization in building a People Centered Culture. Outside of her work she finds her vitamins in nature running and yoga, enabling to combine the job passion with a dynamic family life.

Meet Anique

Ricardo’s interest in digital project management was triggered while working as an interaction developer. He realized that he wanted to be involved in the entire process of creating digital products. From exploring the customer’s journey to defining an execution plan and delivering the final project. If not at work or at the coffee machine, you’ll find him on the streets taking pictures or travelling around the world with his camera.

Meet Ricardo

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